Voting at the AGM
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WHY SHOULD I VOTE?
The Annual General Meeting is shareholders’ opportunity to voice their opinion and vote on issues of key importance to the running of the company. Shareholders are encouraged to exercise their right to vote. This contributes to the good governance of the company and safeguards your investment from the possible activism of organized groups of minority shareholders who seek to exploit low polls.
WHO IS ENTITLED TO VOTE AT THE CLARIANT MEETING?
All shareholders registered in the Clariant Ltd share register with voting rights by 23 June, 2020, have the right to vote. The register will be closed from 24 June – 29 June, 2020, for entries. However, those shareholders voting through a bank or custodian are advised to contact those institutions as their deadlines for receiving vote instructions will vary.
TRADING SHARES DURING THE AGM MEETING PERIOD
Shareholders are free to buy and sell shares throughout the AGM period and Clariant does not block shares: Any changes in holdings for already registered entries will be automatically adapted and investors are entitled to vote the position as of 23 June, 2020. Any party buying shares after the register has closed will not be able to register them until the register opens again after the meeting, hence they will not be able to vote.
HOW DO I ATTEND THE MEETING?
Due to the ongoing situation with regard to the spread of the coronavirus, this year’s Annual General Meeting cannot be hold in the usual form. To protect the health and safety of all shareholders and staff, the Board of Directors has decided, in accordance with article 6b of the Ordinance on Measures to Combat the Coronavirus (COVID-19 Ordinance 2) of the Swiss Federal Council:
— Shareholders cannot attend the Annual General Meeting 2020 in person;
— Shareholders may exercise their rights exclusively via the independent proxy.
IS IT POSSIBLE TO VOTE WITHOUT ATTENDING THE MEETING?
Yes. At the 25th Annual General Meeting, shareholders may exclusively be represented and have their voting rights exercised by the independent proxy, Dr. Balthasar Settelen, Attorney, SwissLegal Duerr + Partner, Centralbahnstrasse 7, 4010 Basel, Switzerland.
To exercise this option, please see the procedure described in the relevant forms.
All correspondence regarding the Annual General Meeting should be sent to the share register: ShareCommService AG, Europastrasse 29, 8152 Glattbrugg, Switzerland.WHAT IS THE CLARIANT ISIN/ SEDOL NUMBER?
The ISIN number is CH 0012142631 and the SEDOL is 7113990.
MY SHARES ARE HELD BY A BANK/ BROKERAGE. HOW DO I VOTE BY PROXY?
Banks and brokerages often set their deadlines for receiving voting instructions a number of days before the voting deadline imposed by the company. This is as to allow the custodians time to gather the instructions before sending them on to the tabulator. However, deadlines will vary from institution to institution and shareholders whose shares are held by institutions outside of Switzerland are advised that the deadlines will be set earlier. Please check with your bank / broker as to their specific deadline.
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Voting at the Clariant meeting involves a two-step process.
- 1. Shareholders must register their shares to vote. The deadline for this is 23 June, 2020.
- 2. The next step is to vote the shares registered with Clariant. Voting instructions on individual resolutions can be sent up until 24 June, 2020 at 12 noontime CEST.
Please note that those voting through a custodian or other intermediary should be aware that:
- Shareholders need to register the total amount of shares they wish to vote at the meeting.
- Deadlines for receiving voting instructions will vary between custodians and will fall before the voting deadlines highlighted below. Please check with your custodian as to their specific deadline.
Voting Deadlines.
- Final day for registering is 23 June, 2020.
- Final day for voting is 24 June, 2020 at 12 noontime CEST.
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23 June 2020
Deadline for registering shares in the Clariant register (end of day)
24 June 2020
Deadline for receiving voting instructions for the AGM 2020 (12 noontime CEST). Earlier registration and voting deadlines will be set by banks/brokers. This will vary. Please check with your custodian.
29 June 2020
Clariant AGM 2020
