Voting at the AGM
WHY SHOULD I VOTE?
The Annual General Meeting is shareholders’ opportunity to voice their opinion and vote on issues of key importance to the running of the company. Shareholders are encouraged to exercise their right to vote. This contributes to the good governance of the company and safeguards your investment from the possible activism of organized groups of minority shareholders who seek to exploit low polls.
WHO IS ENTITLED TO VOTE AT THE CLARIANT MEETING?
All shareholders registered in the Clariant Ltd share register with voting rights by 29 March 2023, have the right to vote. The register will be closed from 30 March – 4 April 2023, for entries. However, those shareholders voting through a bank or custodian are advised to contact those institutions as their deadlines for receiving vote instructions will vary.
TRADING SHARES DURING THE AGM MEETING PERIOD
Shareholders are free to buy and sell shares throughout the AGM period and Clariant does not block shares: Any changes in holdings for already registered entries will be automatically adapted and investors are entitled to vote the position as of 29 March 2023. Any party buying shares after the register has closed will not be able to register them until the register opens again after the meeting, hence they will not be able to vote.
HOW DO I ATTEND THE MEETING?
Admission cards with voting material may be ordered from Clariant Ltd, Share Register, c/o ShareCommService AG, Europastrasse 29, CH-8152 Glattbrugg, Switzerland, using the enclosed reply form. Admission cards will be sent out from 21 March 2023. All shareholders on the register on 29 March 2023, are entitled to attend and vote. The meeting will be held on 4 April 2023 at 9.30 am in the Congress Center Basel, CH-4058 Basel, Switzerland.
IS IT POSSIBLE TO VOTE WITHOUT ATTENDING THE MEETING
Yes. Shareholders who are unable to attend the 28th Annual General Meeting in person may appoint one of the following as proxy:
- the independent proxy, Dr. Balthasar Settelen, Attorney, SwissLegal Duerr + Partner, Centralbahnstrasse 7, 4010 Basel, Switzerland,
- another shareholder,
- their legal representative.
To exercise this option, please see the procedure described in the relevant forms.
All correspondence regarding the Annual General Meeting should be sent to the share register: Clariant AG c/o ShareCommService AG, Europastrasse 29, 8152 Glattbrugg, Switzerland.
WHAT IS THE CLARIANT ISIN/ SEDOL NUMBER?
The ISIN number is CH 0012142631 and the SEDOL is 7113990.
MY SHARES ARE HELD BY A BANK/ BROKERAGE. HOW DO I VOTE BY PROXY?
Banks and brokerages often set their deadlines for receiving voting instructions a number of days before the voting deadline imposed by the company. This is as to allow the custodians time to gather the instructions before sending them on to the tabulator. However, deadlines will vary from institution to institution and shareholders whose shares are held by institutions outside of Switzerland are advised that the deadlines will be set earlier. Please check with your bank / broker as to their specific deadline.
Voting at the Clariant meeting involves a two-step process:
- Shareholders who are registered in the share register up to and including 29 March 2023 are entitled to vote.
- The next step is to vote the shares registered with Clariant. Voting instructions on individual resolutions can be sent up until 30 March 2023 at 12.00 noontime CEST.
Please note that those voting through a custodian or other intermediary should be aware that:
- Shareholders need to register the total amount of shares they wish to vote at the meeting.
- Deadlines for receiving voting instructions will vary between custodians and will fall before the voting deadlines highlighted below. Please check with your custodian as to their specific deadline.
- Final day for registering is 29 March 2023
- Final day for voting is 30 March at 12.00 noontime CEST
29 March 2023
Deadline for registering shares in the Clariant register (end of day)
30 March 2023
Deadline for receiving voting instructions for the AGM 2023 (12.00 noontime CEST). Earlier registration and voting deadlines will be set by banks/brokers. This will vary. Please check with your custodian.
Clariant AGM 2022
Clariant AGM 2022